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Correct Format College Application Essay

Should you type your essay directly into the online common application or should you use a word processing tool? Answering this question is your first step in formatting your essay.

Either option is possible, but at Studential we recommend using the word processing tool as it allows you to easily plan, check and correct your essay while offline.

In any word processing tool you will be able to format your essay. For example headings using bold, UPPERCASE, italics or underline whichever is your preference (ours is Bold).

You will be able to create paragraphs and check not only spellings and grammar, but also word counts. If you’re struggling for a word, most word processing tools such as Microsoft Word (for Windows Users) or Pages (for Macs) provide thesauruses, synonyms etc. These are really useful and can spark ideas.

A very important fact is being able to check your word count (remember it is to words for your essay) and continue to recheck and refine it, until it is within this very strict word count.

If you’re asking family and friends to proof read and check your essay before you submit it, you’ll also be able to set ‘track changes’ on the document so you can accept or reject their suggestions.

Once you’ve formatted it as you want it, the next stage is to cut and paste your essay into the correct field in the online Common Application. Italics, bold and underline formatting from your word processing version should still be saved when you cut and paste.

However occasionally when you cut and paste there may be formatting issues after you’ve pasted it. Don’t assume it’s all pasted correctly. Recheck it and reformat where you have to.

For example, has the last line pasted in ok?  Do you have any line breaks or spaces that weren’t meant to be there? Are there capitals or lowercases which are incorrect? Is all the punctuation the same as the original?

The online application essay field will also create block formatting of paragraphs and new paragraphs will not be indented. Instead there will be one line of space between each paragraph. This is normal for all online common applications and cannot be changed.

Different browsers e.g. Internet Explorer, Firefox and Chrome may paste slightly differently, so if you struggle first time, try re-loading the online application using a different browser and then cut and paste again.

Alternatively if this still doesn’t work, it’s about trying a different word processing tool.

If you think you’re within the word count but it’s saying you’re not or your paragraphs are formatting incorrectly after you’ve cut and pasted them; the best idea is to cut and paste into Notepad (for windows users) or TextEdit (for Macs).

Then from here cut and paste into the essay text box. This is because Notepad and TextEdit strip out all the formatting and just paste plain text. This may mean you need to create your paragraphs again but all the weird and wonderful formatting issues will most likely disappear.

Once your essay is uploaded you can preview the page, once you’ve saved your changes and pressed continue.

To double check the Common Application across all sections including your essay, you’ll need to fully complete every field and requirement and start the submission process. At this time you’ll have the option to save a pdf version to your computer.

Don’t worry if you suddenly realize you’ve missed something. Since /16 applications, the online system lets you make unlimited edits after you’ve submitted your first application.

Find out more about formatting your Common App essay in our Common App Essay Structure section.

 

When you’re applying to college, even small decisions can feel high-stakes. This is especially true for the college essay, which often feels like the most personal part of the application. You may agonize over your college application essay format: the font, the margins, even the file format. Or maybe you’re agonizing over how to organize your thoughts overall. Should you use a narrative structure? Five paragraphs?

In this comprehensive guide, we’ll go over the ins and outs of how to format a college essay on both the micro and macro levels. We’ll discuss minor formatting issues like headings and fonts, then discuss broad formatting concerns like whether or not to use a five-paragraph essay, and if you should use a college essay template.

 

How to Format a College Essay: Font, Margins, Etc.

Some of your formatting concerns will depend on whether you will be cutting and pasting your essay into a text box on an online application form or attaching a formatted document. If you aren’t sure which you’ll need to do, check the application instructions. Note that the Common Application does currently require you to copy and paste your essay into a text box.

Most schools also allow you to send in a paper application, which theoretically gives you increased control over your essay formatting. However, I generally don’t advise sending in a paper application (unless you have no other option) for a couple of reasons:

  • Most schools state that they prefer to receive online applications. While it typically won’t affect your chances of admission, it is wise to comply with institutional preferences in the college application process where possible. It tends to make the whole process go much more smoothly.

  • Paper applications can get lost in the mail. Certainly there can also be problems with online applications, but you’ll be aware of the problem much sooner than if your paper application gets diverted somehow and then mailed back to you. By contrast, online applications let you be confident that your materials were received.

Regardless of how you will end up submitting your essay, you should draft it in a word processor. This will help you keep track of word count, let you use spell check, and so on.

Now I’ll go over some of the concerns you might have about the correct college essay application format whether you're copying and pasting into a text box or attaching a document, plus a few tips that apply either way:

 

Plus, online submission doesn't require any stamps!

 

If You'll Be Copy-and-Pasting Into a Text Box:

The main thing when you copy and paste into a text box is to double- and triple-check that everything transferred over correctly.
  • First, check that your whole essay transferred over and wasn’t cut off!

  • Word counts can get messed up by wonky formatting or be counted differently in the text box, so be aware that you may need to make slight adjustments there.

  • When you copy and paste, you may lose formatting like bold or italics. Sometimes bold and italics also just won’t work in the text box, so you may be better off just not using them.

  • Your paragraph spacing may get messed up when you copy and paste your essay over. So make sure that all of your paragraphs are clearly delineated, either through tabs or through a skipped line if tabbing doesn’t work.  

  • Font will probably be standardized, but if it’s not, choose a standard font like Times New Roman or Arial (you’ll probably have limited options anyways) and a normal size (12 pt).

 

If You're Attaching a Document:

If you’re attaching a document, you have to be more concerned with the overall college essay format. Things like margins and spacing become more important.
  • Use one-inch margins all around. This is standard and easy to read.

  • While single-spaced essays are usually acceptable, your essay will be easier to read if it’s or double-spaced.

  • Clearly delineate your paragraphs. A single tab at the beginning is fine.

  • Use a font that’s easy to read, like Times, Arial, Calibri, Cambria, etc. Avoid fonts like Papyrus and Curlz. And use 12 pt font.

  • You may want to include a college essay heading with a page number and your application ID. Don’t include your name unless it’s specifically requested.

  • Oftentimes, you’ll need to submit your college essay in a specific file format. The application may only accept certain versions of Word files (i.e. only .doc and not .docx), .rtf or .pdf files. So just be sure that you are saving your file in an accepted format before you upload it! I recommend .pdf files whenever possible, because they are uneditable and always look the same.

 

Formatting Guidelines That Apply No Matter How You End Up Submitting the Essay:

  • Unless it’s specifically requested, you don’t need a title. It will just eat into your word count.

  • Avoid cutesy, overly colloquial formatting choices like ALL CAPS or ~unnecessary symbols~ or, heaven forbid, emoji and #hashtags. Your college essay should be professional, and anything too cutesy or casual will come off as immature.

 

Keep these out of your essay!

 

How To Structure Your College Essay

Maybe you’re less concerned with the micro-level college essay format, like fonts, and more concerned with the macro-level format, like how to structure your college admissions essay. Is there’s some secret paragraph formula that will make writing easy and clearly express all of your strengths to an awestruck admissions committee?

Sadly, no. However, the good news is that a college essay is actually a good opportunity to play with structure a little bit and break free from the five-paragraph essay. (You’re certainly not disallowed from writing a five-paragraph essay, but it’s by no means guaranteed to be the best college essay structure.)

A good college essay is like a sandwich, where the intro and conclusion are the pieces of bread and whatever comes between them is the sandwich toppings. A sandwich without bread is a bad sandwich, but a good sandwich could have any number of things between the bread pieces.

So you need a clear introduction that gives a pretty clear idea of where you will be going in the essay and a conclusion that wraps everything up and makes your main point clear.

However, how you approach the middle part is up to you. You could structure your essay more like a narrative, relating an important experience from your life. You could use an extended analogy, where each paragraph is a part of the analogy. You want to adhere broadly to the wisdom that each paragraph should have an identifiable main idea, but a college essay is definitely a great chance to break free from the five-paragraph essay.

For more in-depth advice on how to structure your essay, check out our expert step-by-step guide on tackling the essay.

 

Mmm, delicious essayI mean sandwich.

 

Why College Essay Templates Are a Bad Idea

You might see college essay templates online that offer guidelines on how to structure your essay and what to say in each paragraph. I strongly advise against using a template. It will make your essay sound canned and bland—two of the worst things a college essay can be. It’s much better to think about what you want to say, and then talk through how to best structure it with someone else and/or make your own practice outlines before you sit down to write.

You can also find tons of successful sample essays online. Looking at these to get an idea of different styles and topics is fine, but again, I don’t advise closely  patterning your essay after a sample essay. You will do the best if your essay really reflects your own original voice and the experiences that are most meaningful to you.

 

College Application Essay Format: Key Takeaways

There are two levels of formatting you might be worried about: the micro (fonts, headings, margins, etc) and the macro (the overall structure of your essay).

Tips for the micro level of your college application essay format:

  • Always draft your essay in a word processing software, even if you’ll be copy-and-pasting it over into a text box.
  • If you are copy-and-pasting it into a text box, make sure your formatting transfers properly, your paragraphs are clearly delineated, and your essay isn’t cut off.
  • If you are attaching a document, make sure your font is easily readable, your margins are standard 1-inch, your essay is or double-spaced, and your file format is compatible with the application specs.
  • There’s no need for a title unless otherwise specified—it will just eat into your word count.

Tips for the macro levelof your college application essay format:

  • There is no super-secret college essay format that will guarantee success.
  • In terms of structure, it’s most important that you have an introduction that makes it clear where you’re going and a conclusion that wraps up with a main point. For the middle of your essay, you have lots of freedom, just so long as it flows logically!
  • I advise against using an essay template, as it will make your essay sound stilted and unoriginal.

Plus, if you use a college essay template, how will you get rid of these medieval weirdos? 

 

What's Next?

Still feeling lost? Check out our total guide to the personal statement, or see our step-by-step guide to writing the perfect essay. 

If you're not sure where to start, consider these tips for attention-grabbing first sentences to college essays! 

And be sure to avoid these 10 college essay mistakes. 

 

Want to improve your SAT score by points or your ACT score by 4 points? We've written a guide for each test about the top 5 strategies you must be using to have a shot at improving your score. Download it for free now:

 

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